Note: By clicking on an item in the table of contents below, it will take you directly to the topic.
Any person or group can organize a fundraising campaign. The purpose of the campaign has to be to help achieve a not-for-profit project, raise money for a charity, or to offset the costs of team or group activities or the cost of an educational experience. It cannot be just to make money or for personal profit.
It depends on the past experience of your organization or group. If your group is experienced and/or an easily managed size, you will find all the information you need on this site to run a successful campaign. Regardless of your group’s size or experience, a Fundraising Specialist can help you develop a fundraising strategy and offer valuable services that cannot be provided when you purchase on-line. Refer to the Fundraising Services page, call 1.800.461.1957, or complete the Jumpstart Form to learn more.
Knowing how much money you need to raise has the following benefits:
A Fundraising campaign can be run almost any time. Generally, if the campaign is to raise money for team or group activities, it is best to run the campaign at the beginning of the season. This is when participation and enthusiasm is typically highest and your results should reflect this.
The length of campaign can vary depending on your objectives and the motivation of the fundraisers. But campaigns don’t have to be long to be successful. Typically, a campaign that runs 2 to 4 weeks can be very effective. By setting a specific beginning date and ending date for your fundraiser, it is easier to generate and maintain enthusiasm. For the best results make sure the event is the primary focus of attention!
It’s important to have a leader that will stay motivated until the end of the campaign. They should be organized and have good communication skills to ensure everyone is kept informed and energized. For larger groups of young people it is desirable to have adult volunteers to assist the leader. The assistants can help with receiving and distributing the chocolate. If necessary, they can also help with contacting participants during the campaign. It is also important to have one person who is responsible for collecting the money. That can be done by the leader or someone appointed by them.
WFC offers a wide range of products and packaging options to meet every fundraising need. Here are some points to consider when choosing the best product option for your campaign:
Peanut Free versus Nut and Peanut Free
The first decision is whether to use a Peanut Free or a Nut and Peanut Free Product. All our products are produced in a Peanut Free facility. We also have dedicated lines that use only nut free ingredients, so we can confidently make the peanut and nut free claim. Peanut allergies are much more common than nut allergies. You may consider using a Nut and Peanut Free product if one of your participants has a serious nut allergy.
Product Selling Price
The next decision is whether to sell a product which sells for $3, $2 or $1. Depending on the type of campaign you’re running, one will be better suited than the others.
Straight Pack or Variety Pack
You also have a choice of either a Straight Pack case or a Variety Pack.
Personalized versus Stock Label
The final product decision is whether to choose a personalized or stock label for your fundraiser.
Both Personalized and Stock labels include a Pizza Hut coupon that offers a savings of 10% off regular price. This gives your supporters additional value when supporting your cause.
There are a number of factors that affect the number of cases you can sell so it is very difficult to generalize. Depending on the campaign objectives, organizations such as sports teams typically order from 1 to 5 cases per participant. For a large school-wide campaign, an initial order of one case per student is typical. For a smaller groups within a school, fundraising for a specific purpose, one or more cases per student may be ordered. The most important factors in determining how much product to order are the financial objective and the motivation of the participants.
You can use the profit calculator to establish how many cases you need to sell to meet your financial objective. It can also be used to compare the profit generated by selling products which sell for different price points. If you are ordering on-line please keep in mind that unsold chocolate cannot be returned for a refund. If you want to be able to return unsold product contact a Fundraising Specialist by using the Fundraising Specialist Locator, calling us at 1.800.461.1957 or completing the Jumpstart Form.
If possible, before accepting your delivery, inspect the shipment for missing or damaged cases. Count the cases to ensure it matches what you ordered and the shipping paperwork. If necessary, ask the driver to make a note of any missing or damaged boxes. If there are any issues contact our Customer Service Department immediately at 1.800.461.1957 .
If you are storing the chocolate prior to distributing it to the fundraisers, store it in a Secure and Cool Area. Chocolate is a food item and is heat and odour sensitive. Do not store near a heat source such as a furnace, radiator or windows.
Promote the campaign in your community with printed signs posted around the neighbourhood and on notice boards at grocery stores. For a larger campaign, solicit free advertising in newspapers, radio or TV. Purchase an ad in the community newspaper. Use email and social media to further promote your event.
Set a deadline and communicate it to all participants. Have the money returned to the person responsible for collecting the money by the deadline.
Fundraising can be an educational and rewarding experience for everyone. Communicate the goals and the results of your campaign. Your participants will feel the pride of accomplishing the goals through teamwork! Recognize everyone who participates and acknowledge exceptional individual efforts.
Always keep safety the top priority of every fundraising campaign. Make sure your participants know and follow these safety practices: